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The Step-by-Step Guide to Building Your University Event Calendar

April 22, 2021  
The Step-by-Step Guide to Building Your University Event Calendar

Serious effort and resources go into scheduling, planning, organizing, and managing university events. As if event management wasn’t demanding enough, there’s also the need for creating your university event calendar. 

But why do you need one? It allows students to track upcoming events. Besides effectively publicizing events, having a well-built and updated events calendar can go a long way in helping you achieve your event goals. Here’s how.

Why You Need a University Event Calendar?

At any given time, there’s so much going on in an educational institution that event management for schools, colleges, and universities can be a separate function by itself! However, it doesn’t have to be if you have a single, one-stop university events calendar – a singular platform for students, professors, and all relevant parties to look for the most updated information pertaining to every event in your university.

And that goes a long way in ensuring adequate outreach to the intended audience, which in turn will increase participation, be it for in-person or virtual events.

But that’s not all! There’s so much more you can achieve with a university events calendar. Ensure events don’t overlap – again a critical requirement to ensure attendance, plan resources and venues for the event without scheduling conflicts, and above all help students plan and budget their time and money for events that are of interest to them. 

But how do you create an event calendar online and what does it entail? Here’s a step-by-step guide on how you can build a university event calendar with Timely’s Event Calendar Software.  

How to Create Your University Event Calendar?

Creating an event calendar online with our Event Calendar Software is easy. It’s an extremely simple and user-friendly web-based application that does not require any technical knowledge or skills. It’s ready for use right from the word go. Here’s how you can go about it:

  1. Embed Calendar Code to the Website or Link it to the Custom Domain 

To create an eye-catching white-label calendar of events for your website with ease, all you have to do is embed your calendar code to the website or link it to the custom domain. Additionally, you can customize the calendar design according to your brand, color theme, and even your university’s mascot, further boosting the sense of identity with your students and staff.

  1. Add an Event Submission Form 

With our event calendar software, adding an event submission form is easy. It will allow users to submit all types of events, be it in-person, online, or for hybrid events. Plus they can submit events that are free or paid.

For paid events, our event ticketing software enables you to sell tickets directly from the online calendar – without any intermediaries – so you can easily begin monetizing your events without any additional steps.

  1. Manage User Permissions & All Other Aspects 

Manage user permissions and all other elements from a single software solution so that only the authorized users from each department can add events or make changes to the university event calendar. 

Your Calendar is Now Ready for Use

Once you’re done building the calendar, it’s ready for use. You can now begin to create or import all types of events and even highlight them for maximum visibility. 

We have various other valuable solutions for schools, colleges, and universities. For instance, with our versatile event booking software, you can not only launch activities, programs, and events but also centralize all your event marketing efforts on one platform, promote them, and collect more RSVPs. 

Another productivity-enhancing software for schools and colleges is the Online School Agenda – an online student planner that educators can use to replace the printed student planners, improving communication and reinforcing the partnership between students and teachers with ease.If you need help, setting up your university event calendar, our staff would be happy to assist you! Plan a better event with Time.ly today!

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If you want to know more Timely company and product update news, please visit our Event Management Blog. There is always something new happening at Timely, so we do our best to keep our clients on the loop!

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