Best AI Tools for Event Planners: ChatGPT, DALL-E and More

June 13, 2023  
Reading time: 7 minutes

Discover the best AI tools for planning and executing events and why this new technology is becoming so relevant. As an event planner, you probably know that organization and communication are key to the success of your events. However, keeping track of everything and making sure that all stakeholders are on the same page can be time-consuming and daunting. That is where artificial intelligence comes in.

With tools like ChatGPT and DALL-E, event planners can streamline the workflow and ensure that everyone is up-to-date and on the same page. With this in mind, we have gathered a list with the best artificial intelligence tools available for event planners. Let’s get started!

Professional African woman presenting a slide-deck at the office during a meeting.

I. The Best AI Tools Available to Event Planners

The possibilities for using artificial intelligence in events are vast and growing. By leveraging the power of AI, event planners can create more engaging, efficient, and successful events that leave a lasting impression on attendees. See below our list of AI tools that every event planner should know about.

1. Timely

Timely's AI Content Assistant within their event management software is a game-changer for event planners. Tailored with the needs of event organizers in mind, this sophisticated tool simplifies the often daunting task of crafting and refining event descriptions.

What sets it apart is its seamless integration of cutting-edge AI principles. The smart suggestions and dynamic descriptions it generates not only save time but also add a refreshing layer of creativity to event content. From the initial brainstorming to fine-tuning, Timely empowers users to create descriptions that truly resonate with audiences, leading to increased engagement and attendance.

The tool's true value lies in its ability to enhance both efficiency and creativity. It's not just about saving time; it's about elevating the quality of event descriptions. Timely's AI Content Assistant has become an indispensable tool for event planning excellence, ushering in a new era of streamlined processes and more engaging experiences.

person using chatgpt on a laptop

2. ChatGPT

To start, ChatGPT is an AI language model designed by OpenAI that can make human-like text according to a particular request. Furthermore, this modern technology has been revolutionary for event planners and marketers who want to speed up the content creation process.

ChatGPT enables event planners to readily come up with multiple types of content. For example, event titles and descriptions, speaker bios, and promotional material, such as social media posts and email templates. Utilizing this tech can save resources and even enhance the quality of the event's material.

On top of that, ChatGPT can be adjusted for particular objectives such as conversation production and language conversion. Thereby, making it an adaptable tool for different uses within the events industry.

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3. DALL-E 

DALL·E is a neural network that creates images from text captions for a wide range of concepts. Therefore, creating unique and specific images for advertising your event.

Overall, AI tools for events have the potential to revolutionize the way that we plan and manage events. With tools like DALL-E, event planners can save time, reduce stress, and ensure that their events are as successful as possible.

Colorful image of flowers and cut-outs forming a human face representing creativity in image creation with AI tools.

4. Midjourney

Midjourney's ability to provide visual inspiration, customization options, speed, and accessibility make it a valuable resource for event planners seeking to enhance their creative process and elevate the visual aspects of their events.

Furthermore, Midjourney is another AI-powered art generator that is currently in beta. Also, it is accessible through their Discord channel, allowing anyone to begin using it. However, please note that the trial version has a restriction of 25 queries. When you provide a text request, Midjourney takes approximately 1 minute to generate four different options for you. However, be cautious as this tool can be quite addictive, and you may find yourself desiring more than the allotted 25 images.

5. Namelix

This tool simplifies the process of branding your events by utilizing AI to generate one-of-a-kind logos that reflect your event's style and messaging. Even if you lack design expertise, this tool makes it effortless to create personalized marketing materials.

A man with headphones working on a professional music equipment to create songs opposing to the ease of AI-generated music.

6. Soundraw

With this automated music generator, you can effortlessly produce AI-generated music that is royalty-free. All you have to do is make choices regarding the music genre, instruments, desired mood, and track length. After that, simply relax and allow the AI to compose distinctive tracks for you. In this way, you can have one of a kind soundtracks to market your events and to play while they are happening.

7. Lumen5

Lumen5 is an AI-driven video creation tool that empowers individuals to effortlessly produce educational, marketing, or business video content through a user-friendly drag-and-drop interface. Also, event planners can use this video tool to create captivating teaser and promotional videos as well as video materials to be used during the event.

8. Podcastle

This platform combines audio recording and editing capabilities with integrated AI tools to assist event planners in producing high-quality recordings that sound professionally edited. It automates tasks such as eliminating background noise and enhancing audio clarity, resulting in clear and polished recordings. Additionally, it provides transcript generation to further streamline your workflow.

9. lives up to its name by simplifying the creation of imagery. For example, with stunning slide decks that can be used for event promotion, as well as by speakers during events. 

It provides pre-designed layouts and styles. Also allowing users to easily select colours and browse a library of royalty-free images for their presentations. Throughout the process, AI features enhance the experience. Users can highlight text and choose an AI rewrite option, or update dynamic data using sliders and tables. 

Moreover, offers an intriguing feature called DesignerBot. Users can describe their presentation focus, theme, and style. Moreover, will generate a polished presentation with images, text, various slide types, and layouts. This serves as a starting point for users to customize and finalize their presentations. 

The platform offers a free trial to explore its features, making an excellent presentation companion that significantly reduces the time required to achieve a sleek and appealing result.

Woman in dressed shirt typing on a cellphone talking to a chatbot AI tool.

10. LiveChat

LiveChat offers a chatbot functionality that allows event businesses to automate customer support and interact with attendees on their website. Also, it provides a combination of AI-powered chatbots and live agent support to cater to the needs of event planners and their customers.

11. Marketing Copilot

Maintaining consistency is crucial for businesses and event planners to effectively reach their target audience in a timely manner. Accordingly, to ensure clear and consistent messaging, businesses require an efficient content plan. Additionally, Twitter, being a popular platform for consumers seeking products and services, plays a significant role. 

Moreover Marketing Copilot offers a solution where users can describe their preferred content style, and in return, it generates a personalized list of 60 tweets. Users simply need to describe their desired topics and conversational style on Twitter. AI tools also provide the option to save the content plan for future reference.

Older man wearing augmented reality glasses and reaching up and forward with both hands.

12. Vossle

This tool allows event planners to easily develop their own web-based augmented reality (AR) experiences, even without coding knowledge. I this way the platform empowers events to create various gamification features like virtual try-ons, AR games, and face filters. 

Additionally, Vossle provides plugins for WordPress and Magento on its official website, expanding its compatibility and accessibility for users.

13. Stock Image.AI

This tool is an enjoyable AI image-generation platform that encourages users to explore their creative side. Thus it enables event planners to generate high-quality images that can be swiftly edited. 

The tool opens up endless possibilities, allowing event professionals to create event covers, stock images, posters, wallpapers, and more. Moreover, planners can generate event images based on text prompts and easily customize them according to the event's theme.

14. Pictory

Pictory is an AI video generator that simplifies the creation and editing of high-quality videos. Regardless of your experience in video editing or design, Pictory allows you to transform scripts or articles into engaging videos for social media or websites. 

This cloud-based tool works on any computer and offers convenient text-based editing for events. Within minutes, you can achieve professional results that enhance audience growth and brand building. 

Also, Pictory provides features like creating shareable video highlight reels, automatic captioning, and summarization for long videos. Explore Pictory's main features through its full demo.

person typing on keyboard and using an AI tool writing assistant to create a text

15. Jasper

Jasper is widely recognized as the top AI writing assistant, known for its remarkable features and high quality. Also, by providing seed words, Jasper analyzes the content and generates phrases, paragraphs, or entire documents based on the subject matter and desired tone. Additionally, it is incredibly efficient, capable of producing a 1,500-word article in under 15 minutes. 

With over 50 AI content generation templates, including blog posts, emails, marketing copy, and more, Jasper offers versatility for event planners. To conclude, some of its notable features include access to 11,000+ free fonts and 2,500+ writing style categories, support for 25+ languages, an intuitive interface, assistance with long-form writing (1,000+ words), and the ability to identify key elements in text such as pronouns, verbs, and names.

16. Flick

Flick is a powerful tool for efficient and scalable social media content creation that can be widely used to promote events. It allows users to generate highly personalized and on-brand captions at a much faster pace, eliminating the hassle of writing captions. 

With Flick's AI Social Media Assistant, brainstorming, writing, and planning for social media become accelerated processes. By entering relevant topics, the Assistant quickly generates original and engaging content ideas, transforming users into expert copywriters without extensive training. The Content Planner feature helps organize ideas, resulting in more cohesive content. 

Additionally, Flick offers functionalities such as scheduling, hashtag optimization, and analytics, providing users with stress-free planning, improved reach, and informed decision-making on social media platforms.

closeup of a microphone used by the speaker during an in-person event

17. Murf

With this text-to-speech engine, generating lifelike synthetic vocal recordings in 15 languages becomes effortless. It offers a wide selection of over 100 voices and dialects to choose from. Lastly, these recordings can be seamlessly integrated into automated event marketing campaigns or video content, automating the creation of narration and voice overs.

II. AI Tools Have Reshaped the Event Industry

As the demand for immersive and engaging event experiences continues to grow, embracing AI tools becomes crucial for staying ahead of the curve. From intelligent networking platforms to advanced content recommendations and data analytics, AI tools empower event organizers to create memorable and successful events. 

With the rapid advancements in Artificial Intelligence technology, it's important for event organizers to stay informed and explore using AI in events. By adopting these tools and leveraging their capabilities effectively, event professionals can unlock new possibilities, elevate their event planning and execution, and deliver exceptional experiences that leave a lasting impact on attendees. 

In conclusion, the advent of AI tools has revolutionized the event industry, offering a wide range of possibilities to enhance planning, execution, and attendee experiences. 

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III. Join Timely and Streamline Your Event Management

Embrace the power of AI tools and embark on a journey of innovation, efficiency, and success in the world of event planning. At Timely, we are always looking to innovate and provide the greatest event management software and services to our customers.

Talk to one of our experts, and find out how Timely can help you manage events more efficiently today!

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